I'm not sure it's THAT FAR ahead of things. So far, we have an entity... "The Forums" and apparently that entity is going to have a home or host. But that's sort of like having a kegger that everyone knows about but doesn't know who's actually throwing the bash and who's in charge. Great for a Friday night party, but not so great for a forum that's at least had a sense of direction and unity in the past.
I think this is what Lionking's also referring to. As I said, I'd be happy with a "board" that consisted of yourself, Darat, Jeff, and Terry if he's really been re-drafted and wishes to belong. The "mission statement" as it were could be the old banner from these forums as far as I'm concerned: A place to.... etc...
But if Admins and Mods need to be signed on to some sort of "agreement", they need to be signing with some entity, not carrying one forward from an entity that doesn't seem to know its ass from its elbow in terms of forum management.
If I was doing this in my former employment, the first thing is to establish the management team - the "board". You can do that concurrent with the pressing IT issues of moving the forums, but it should be worked on immediately.
As to the IT issues, particularly the migration of personal data, I would go with (I believe it was) Jeff's suggestion of sending out an immediate opt-in email. Opt-in may lose us a lot of the 35,000 (or however many there are) members, because they joined, logged in once and never returned. It's just an inflated body count. It may also lose us a member or twenty who do not want to have their actual name and email address handed over to any entity other than the JREF. So be it. But legally, an opt-in covers the old forums/JREF and the new forums. (And anyone who doesn't opt in could just join later if they're not comfortable with things being sketchy at present.)